One of the questions I get asked a lot particularly when I run my courses is 'How can you keep up with the marking of students work that is completed using the computer?'
The most obvious way is to print it out, but for most classrooms in our school that is not always a practical solution...
One: because the Printer does not always behave itself as it should
Two: it's always running out of paper and nobody replaces it
Three: we want colour and it is not a colour printer
Four: somebody pressed 'Print' a few times and now we have several copies
Five: we are reducing our carbon footprint
The next solution that teachers try is getting the kids to save it to their own folders. That could work!...depending on where the folders are. If they are on one central computer, then it is not too difficult to retrieve their work (if they save to their own folder!) This will only work if 'you' the teacher 'teaches' them how to save to their own folder. One of the most common professional development acts I have to do is 'teach teachers how to save to folders', understanding how to navigate to where items are saved is one of the most fundamental actions of successful computer use. If you have a projector in your classroom then demonstrate it regularly, don't assume that students know how to do it. I always 'talk' my way through the actions I am performing so that they can see what I am doing, while I am performing that action.
"Now I am going to save this file by going to File-Save, I look at the top here to see where I am saving, is that the folder I want to save in? No, then I need to click on My Documents here, then double click on my folder here, what does it say at the top of my dialogue box? Am I in the right place? OK, click Save."
But the next problem we come to that is quite time consuming is going into every student's folder to retrieve the work they have completed. So this is when you need to teach the children 'How to manage themselves'.
Step One: Create a folder on the main computer used or if there are more than one, create a folder on the Server in the Student Disk
Step Two: Call it 'Marking Drop Box'
Step Three: if you are expecting a lot of marking, then make sub folders in this folder in either Curriculum areas or group names
Step Four: Train your students how to save to this Marking Drop Box
Step Five: Train your students how to retrieve their marked work from Drop box and place back into their own folders
For the teacher this is much more manageable. You are able to go to one place to view and mark student work, and if you are the teacher that prefers to do marking at home, then copy the folder to your laptop.
This will only work if the students and teacher are trained to follow the procedures. Make up a Step by Step guide to saving and retrieving.